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Housing Procedures

Housing Eligibility & Academic Enrollment

Students must be enrolled full-time to be considered for on-campus housing. Undergraduate students enrolled in fewer than 12-credit hours and graduate students enrolled in fewer than 9-credit hours each semester may be required to vacate housing.

Students who believe that they will be unable to meet the full-time enrollment requirement should email reslife@umbc.edu to schedule a meeting regarding their housing eligibility.

Housing Application

Students must complete a housing application to be considered for on-campus housing. All active applications are available via Residence.

Priority Application & Guaranteed Housing Offers

Current residents and newly admitted undergraduate students who submit their housing application by the established priority deadlines are guaranteed a housing offer for the upcoming term.

General Application & Wait List

Newly admitted graduate students, commuters, and/or students who miss the priority deadline submit a General Housing Application. Once submitted, they will be added to a housing wait list. Wait list offers will be made throughout the summer and into the start of the Fall semester.

Housing Deposit

Residents must submit a $200 housing deposit as an indication of their commitment to live on campus before they can be assigned. The housing deposit is forfeited and nonrefundable if this license is cancelled or terminated for any reason prior to the end of the license term.

Housing License

Students complete a housing license in order to be assigned to housing. The term of the license is for the entire academic year, defined as beginning with the start of the Fall Semester, or upon Occupancy whichever occurs first, through the end of the Spring Semester.

Cancellation (Pre-Occupancy)

Students may cancel their housing license prior to occupancy or the start of the license term, whichever comes sooner, by emailing reslife@umbc.edu. Approved cancellations will result in a $200 housing deposit forfeiture.  A cancellation fee may be applied based on timing of the request.

Cancellation Fee Schedule for Academic Licenses

  • $0- Cancellations received by 11:59PM on June 1
  • $200- Cancellations between June 2 and July 1
  • $300- Cancellations between July 2 and August 15
  • $350- Cancellations between August 16 and 27th
  • $400- Cancellations received after August 27th

Cancellation Fee Schedule for Spring Only Residents

  • $0- Cancellations received by 11:59PM on January 1st
  • $75- Cancellations between January 2nd and January 8th
  • $150- Cancellations between January 9th and January 18th
  • $350- Cancellations between January 19th and January 26th
  • $400- Cancellations received after January 26th
License Petition & Release (Post Occupancy)

UMBC may release a resident from their License under limited circumstances upon receipt of a written Petition requesting such extraordinary action accompanied by appropriate documentation. License releases are extraordinary, not automatic, and will be reviewed, with appropriate supporting documentation, if satisfying one of the following circumstances:

  • for Residents seeking to fulfill academic requirements of UMBC which require work outside of commuting distance to UMBC,
  • for Residents who elect to participate in The Haven at College  and are able to demonstrate enrollment in The Haven at College recovery residence, or
  • for Residents with exceptional circumstances (e.g. medical condition rendering the license an undue hardship or impossibility of use and occupation).

To seek consideration for a release from the terms and conditions, residents must complete the License Release Petition request form available by contacting reslife@umbc.edu.

Review, for approval or denial, of the License release petition will be conducted by the License Appeals Committee. Submission of a request form does not guarantee approval/release from the Housing License.

A denial of the License release petition will cause the Resident to continue to be obligated to the License terms and conditions, including financial responsibility, for the Term of the License.

An approval of the License Release will include an effective date. License releases will also include cancellation of the meal plan unless resident opts to maintain a meal plan with Food Services. Students granted an appeal may be subject to cancellation fees, pro-rated charges, and/or housing deposits forfeitures, as outlined in the housing license.

License Release Fees and Charges

  • Housing Deposit Forfeiture: Release from the License for any reason and at any time will result in forfeiture of the $200 Housing Deposit.
  • Termination/Release Fee: A $500 fee may be applied, based on the timing of the request.
  • Housing Refunds: Students may incur other charges depending on the date of withdrawal and/or approved License Release based on the University Refund Schedule (https://sbs.umbc.edu/drop-and-withdrawal/)

Room Assignment Process

Current students who are eligible to participate in Housing Selection will select their academic room assignment from available inventory during their assigned selection time. Some students/groups may not receive a selection time if demand for housing is higher than the amount of available spaces. Students who did not receive a selection time but met the other requirements are still guaranteed housing, but will be assigned to housing by the Residential Life Assignments team over the summer as spaces become available.

New students and those offered a room assignment are assigned by Residential Life staff based on their housing application responses.

  • Room assignments are typically communicated in mid-July for students assigned to housing for the full academic year.
  • Room assignments are typically communicated in mid-January for students assigned to housing for the Spring semester only.

Gender Inclusive Housing

Gender Inclusive Housing is defined as a housing option in which two or more students share a multiple-occupancy apartment or suite, in mutual agreement, regardless of the students’ sex, gender, gender identity, or gender expression. Residential Life is committed to working with all students to meet their housing needs in an environment that values diversity and promotes dignity of all people. Gender Inclusive Housing is available to upper-class students during the spring housing selection process.

New students must indicate a preference for Gender Inclusive Housing on their housing application. Cases will be evaluated on an individual basis.

It is the student’s choice to communicate with parents or family members about the decision to live in a Gender Inclusive Housing environment. Residential Life encourages this conversation between parents or family members and students about the housing choice so that they can be supportive of the student’s decision. Students are encouraged to reach out to Residential Life staff if they need assistance in beginning these conversations with families.

Housing Accommodations

Residential Life offers a wide variety of housing options to meet specific student needs. The first step in requesting housing accommodation under the Student Disability Services (410-455-8496). The office of Student Disability Services reviews documentation and makes recommendations to Residential Life for housing accommodations.

Service and Emotional Support Animals

UMBC  is committed to complying with federal, state and local laws regarding individuals with disabilities. In that regard, UMBC supports students with disabilities who require the assistance of a service, support or assistance animal and who have been approved for an accommodation by Student Disability Services.

Once an accommodation is approved by Student Disability Services, the student must:

  • Meet with a Residential Life representative to review the policy,
  • Submit the required residential life documentation, and
  • Bring the animal into the Residential Life Office

After the signed policy and required residential life documentation is completed and reviewed the Office of Residential Life will send a formal approval letter to the resident, their Community Director, and suitemates.

Students who have animals present in their room but have not received approval from both Student Disability Services & Residential Life may face student conduct action.

Click here to review the Procedural Guidelines and Agreement for Maintaining a Service Animal or Emotional Support Animal For Residential Students at the University of Maryland, Baltimore County

Check In Procedures

Students are permitted to move-in at least two (2) days prior to the start of the semester. Information about Move-In dates can be found on the Residential Life website.

When a student moves into a new room or community, they should formally check-in at their community desk or with their Community Director. Resident students will be issued a Residential ID, Campus ID Card access to their bedroom, and a room key (if applicable) once they check-in at the desk. In the event that they do not receive their Residential ID card at the Community Desk, they should request a new Residential ID from Campus Card & Mail Services.

Once they move-in to their space they should notify their RA of any pre-existing damages or issues in their bedroom.  The RA will either instruct them to complete a Room Condition Report with their roommate(s) or update the existing Room Condition Report.

Room Freeze Periods

During the first two (2) weeks of each semester and during the exam period, room changes are not permitted.  Room Freezes allow Residential Life to “take attendance,” move any students out of their temporary assignments, and place students on the wait list. Room assignments also are frozen toward the end of each semester to allow Residential Life staff to prepare for any upcoming transitions.

Vacancies

Students who live in a room with a vacancy should be aware that an assignment to the vacant space may be made at any time during the academic year. Such assignment does not need the agreement of the current resident.  Students living in a room with a vacancy should only occupy/use one (1) set of furniture.

Room Changes

Every room change must be approved in advance and in writing by Residential Life. Residential Life reserves the right to change a room assignment at any point during the academic year when that change is deemed to be in the best interest of the University or the residents concerned.

Residents experiencing a roommate conflict are encouraged to seek assistance from their RA or Community Director before a room change will be considered. If a roommate conflict cannot be resolved, requests for room changes during the academic year may be granted outside of the Room Freeze Period.

Residents seeking a room change should contact their Community Director to initiate the room change process.

When possible, a new housing assignment will be made to an existing vacancy.

Room changes are typically scheduled to take place over the weekend between Noon on Friday and 10PM on Sunday. Students approved for a room change will receive written confirmation and instructions for changing rooms.

Health & Safety Inspections

Residential Life values the creation of a safe environment in every residential community. Residential Life conducts visual health and safety checks in residential rooms intermittently throughout the semester to increase safety within our residential buildings by timely identification and removal of prohibited items. These checks also allow our staff an opportunity to educate residents through positive, personal contact.

The Residential Life Facilities Staff, in collaboration with UMBC Police and UMBC Health and Environmental Safety routinely inspects all fire detection systems in the residential facilities.

Residents are not expected to be present during the inspection, but if they would like to be they should contact their Resident Assistant to schedule a time.

If concerns or issues are found in their room, they will receive notification via email.

Break Closing

Students living in 8-month communities are expected to leave during Thanksgiving, Winter, and Spring Breaks and should complete the following checklist before departing for break to help ensure the overall health & safety of their room and personal belongings. While Potomac Hall, Harbor 9-Month rooms & Apartments do not close for break, if they choose to leave please review the checklist:

  • Clean their bathroom and personal spaces well.To avoid a stuffy bathroom, leave the bathroom door open. Make sure it’s okay with their suitemates before leaving the bathroom door(s) unlocked.
  • Remove and dispose of all trash in a trash room or a dumpster.
  • Turn the heat to a low setting.
  • Unplug all appliances and extension cords from the wall, with the exception of refrigerators and fish tanks.If approved appliances are left plugged in, make sure the electrical connections are safe: not running under rugs, hanging loosely out of the wall, or plugged into a thin extension cord.
  • Feed their fish and water your plants; please remove fish and/or plants during Winter Break.
  • Pack medications and other necessities you might need during break.
  • Turn off water. Make sure faucets are not dripping.
  • Turn off lights and bathroom exhaust fans.
  • Close and lock all windows and doors.
  • Close blinds on ground floor rooms; leave blinds up on all other floors.
  • Report facilities concerns to an RA or FIXIT (x53948).

Residential Life Staff will conduct an Health & Safety Inspections in 8-month communities at closing.

Check Out Procedures

Residents are expected to checkout of their room 24-hours after their last academic commitment or by the established community/hall closing deadline, whichever comes sooner. Student must formally checkout of their space by either schedule a check-out time with their RA or by completing an Express Checkout.

  • Express Checkout: This is the fastest and easiest way to check out of a room. Residents should bring their UMBC ID Card, Residence ID, and room keys (if applicable) to the Community Desk after all of their personal items are removed from their room. They will be asked to complete a Checkout Receipt with the staff at the desk. Residential Life will inspect their room at a later time for potential damages and/or cleaning charges.
  • Traditional Checkout with an RA: This option is for residents who would prefer to be present while a RA completes the checkout inspection and/or who know they have caused damage to their room. RAs conducting checkouts will inform residents of potential cleaning or damage charges at the appointment. Students interested in formally checking out with an RA should schedule an appointment with a staff member 48 hours before departing.

Prior to checking out, residents should:

  • Remove all personal items from their bedroom and common areas.
  • Remove and dispose of all trash in a trash room or a dumpster.
  • Return University provided furniture to its original location.
  • Turn off water.
  • Turn off lights and bathroom exhaust fans.
  • Close and lock all windows and doors.
  • Close blinds.

Students who fail to formally checkout with a staff member may be assessed an Improper Checkout fee.

Damage Appeals

Students may appeal checkout charges and/or fees. The appeal window is typically two (2) weeks. Please keep in mind that submission of an appeal does not guarantee charges with will removed.

Students who would like to appeal check-out related housing charges should complete the UMBC Residential Damage Appeal Form.  Students who submit a formal appeal should receive a response from Residential Life two (2) weeks after the appeal deadline date.